Accounting Dashboard

Full data range: 2025-03-01 → 2026-12-31 · balances as of 2026-08-27 · 14 need review

Dashboard Basis
Accrual Cash
Period P&L figures use this period · balances are point-in-time
All time YTD This year Last year This month Last month Last 30 days Last 90 days Last 12 months
Net income accrual
+$82,565.00
Revenue $268,999.00 − Expenses $186,434.00
Cash on hand
$91,964.00
Across bank accounts
A/R outstanding
$1,707.19
4 overdue
A/P outstanding
$1,766.00
4 overdue
Profit & loss trend (last 18 months)
  • Revenue
  • Expenses
  • Net income
Expenses by category
  • Cost of Goods Sold
  • Rent & Lease
  • Depreciation Expense
  • Advertising & Marketing
  • Uncategorized Expense
  • Software & Subscriptions
Receivables aging $1,707.19
Current $475.14 1–30 days $681.38 31–60 days $92.75 61–90 days $457.92 90+ days $0.00
Payables aging $1,766.00
Current $416.00 1–30 days $500.00 31–60 days $350.00 61–90 days $500.00 90+ days $0.00

Bank & reconciliation Reconcile

Account Type Book balance Last reconciled Uncleared
Checking Bank Never 9 Reconcile →
Business Checking Bank Never 144 Reconcile →
Theme Dark
Restore Points Book File Upgrade Tier
Data Health Edit business details Manage businesses
Help
User manual
Get Started page Support

License

This install is activated with the key below. Keep it safe — you'll need it again if you reinstall or move to a new computer.

Plan
Pro
Businesses
1 of 1
Key
NEOX-••••-••••-…-VTGD
Customer ID
#9976360
Issued
2026-08-27
Activated
2026-08-27T04:46:50
Manage another business?

You're on Pro with 1 of 1 business seats. Add a seat ($50 each), or move up to Firm for unlimited businesses.

Add a business or go Firm
Moving to a new computer?

Deactivate here, then enter the same key on the new machine. Your books stay safe — only the activation flag clears. Neo-Capital will lock until a key is re-entered.

Report a problem

Reports carry your app version, OS and license ID — never your books. Error details are scrubbed (names, amounts and text redacted) before sending.

Manage Businesses

Switch, rename, or delete a business. Each has its own separate books on this computer.

Lumen Studio Active

Deleting a business removes its database and all files from this computer — this can't be undone.

Book file

One .neobooks file holding this whole business — send it to your accountant, move it to another computer, or keep a copy you can come back to.

Export this business

Packages Lumen Studio — every account, transaction, journal entry, customer, invoice and bill, plus uploaded documents — into one file. It downloads to your computer.

Import a book file

Import it as a new business, or replace an existing one with a returned copy — its current books are saved first, so it is undoable.

Restore points

A saved copy of your books you can go back to. Take one before an import, a merge, or anything else that changes a lot of records at once.

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More room in your books

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Import from QuickBooks

Export a .IIF file from QuickBooks Desktop (Lists + Transactions) — or a journal CSV — and drop it here. We preview it first; nothing posts until you confirm. Re-importing only adds new transactions.

Split this transaction

Slice one transaction into multiple categorized lines — e.g. a $400 Costco run becomes $250 office supplies + $150 personal groceries. Just type the amounts — each line goes the same direction as the original, so an expense stays an expense. Use a minus only for a line that runs the other way, like a fee inside a deposit. Each split shows up as its own line in your P&L.

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Accountant package

One-click year-end ZIP for your CPA. Includes:

  • P&L for the year (income, expenses, net)
  • Balance sheet snapshot (assets + liabilities)
  • Full transactions ledger (every row, with categories)
  • 1099-NEC candidates (contractors paid ≥ $600)
  • Mileage log + IRS deduction (if you track mileage)
  • Documents folder (W-9s, receipts, anything you've dropped in)
  • A README the CPA can read to know what each file is

You'll choose where to save the ZIP when you click Build. A copy is also kept with your backups.

Backups

Save a snapshot, run automatic backups, or restore — your manual backups are never auto-deleted.

Save a backup now
Save to (optional — defaults to your backups folder)
Automatic backups
Also copy every backup to a folder (optional — for cloud sync)
Point at a cloud-synced folder (Dropbox / OneDrive / iCloud) to keep your books backed up off this computer.

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Restore from a backup

Restoring replaces your current data — a safety snapshot is saved first, so you can undo. Use Load from a file… for a backup saved elsewhere.

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Business details

Update your business info. Changes take effect immediately.

Features

Turn optional modules on or off — they appear/disappear from the sidebar and menus.

What you use

Setup switched these on from your industry. Turn off anything you don't use and it leaves the sidebar — your records and reports are never touched, and the pages stay reachable from Search. Turn it back on here any time.

Branding

Your logo and accent color appear on every PDF you export — invoices, statements, and reports.

Owners

Each owner gets their own capital and draw sub-accounts, rolled up under the shared total on the balance sheet. Renaming one renames their accounts.

No owners yet. Add them so a draw can say whose it is.

Data Location

Where Neo-Capital keeps its database. This is the whole app — every business on this computer lives here. Changes take effect when you restart.

C:\Users\River\AppData\Local\Temp\claude\C--Users-River\fd2ceca5-29a8-417b-baa7-e116827b820a\scratchpad\tour-data

Locked by the NEO_CAPITAL_DATA_DIR environment variable — change it there, not here.

Custom theme

Pick your colors — the app updates live as you choose. Changes save automatically.

Text color
Muted / secondary textcaptions, chart labels
Background color
Container & modal color
Topbar color
Button colorlabel auto-contrasts
Step 1 of 10

Welcome to Neo-Capital

First, who are you? Your name goes on the invoices, 1099s and reports you send out.

Name your business

What kind of business is it?

This is the big one — it decides your categorization rules, your Schedule C activity code, and which tools we turn on. Pick the closest match; everything stays editable later.

Construction & contracting
Transportation & delivery
Professional & business services
Retail & e-commerce
Food & hospitality
Personal care & wellness
Health care
Real estate & property
Home & field services
Creative, media & events
Education & training
Agriculture & animals
Finance, manufacturing & nonprofit
Something else

How is your business structured?

This decides which return your books are built around — and whether you owe self-employment tax. Not sure? Most solo owners are a sole proprietorship.

Business details

These appear on your invoices, statements and tax forms.

Fiscal year & accounting method

Which month your financial year begins — usually January, and usually the same as your income-tax year. You'll pick the date your books start in this program on the next step.

This drives your tax figures. Your management reports can be read either way from a toggle on each report.

When do your books start?

The date this program starts from — not the shape of your fiscal year, which you set on the previous step. You'll enter opening balances as of this date.

Connect your bank

Neo-Capital reads your transactions through Plaid, a read-only bank connection. It can see balances and transactions and can never move money. You sign in at your own bank — we never see your banking password.

Branding

Your logo and accent color appear on invoices, statements and PDF reports.

Review & finish

Here's how we'll set your books up. Anything here is changeable later in Business settings.

Confirm

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Find a match

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Add an account

Nest it under a parent of the same account type.

Appears on your Profit & Loss under Expenses.

New class

A reporting dimension — location, department, segment — that slices your P&L. Rename or retire them on Chart of Accounts → Classes.

New payment term

When the bill or invoice falls due, and any early-pay discount. Manage them all on Accounting → Lists.
DEV Basic Pro Firm Desktop Online

Add Neo-Capital AI

Working out what this changes…

This is added to your existing Neo-Capital subscription — same card, same renewal date, one invoice. The difference for the rest of this month is charged now, pro-rated. Cancel it any time from your account.

Run low mid-month? Add a one-time pack of 500 credits for $49 — no plan change, no renewal, and packs never expire.